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Privacy Policy

Privacy Policy

The Augustan Society, Inc.
Effective Date: 21 November 2025

 

The Augustan Society (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your personal information when you visit our website (augustansociety.org) or interact with our services, programs, or membership offerings.

 

1. Information We Collect
 
A. Information You Provide to Us

We collect information you voluntarily provide through:

  • Membership applications and renewals

  • Donations and payments

  • Event registrations

  • Newsletter sign-ups

  • Contact forms and email communications

  • Submissions for publications, lineage societies, or research services

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This information may include:

  • Name

  • Mailing address

  • Email address

  • Phone number

  • Payment information (processed securely by third-party vendors)

  • Genealogical or heraldic data you submit for membership or research

  • Any additional information you choose to share with us

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B. Information Collected Automatically

When you browse our website, we may automatically collect:

  • IP address

  • Browser type and version

  • Device information

  • Pages visited and time spent on the site

  • Referral sources

 

We use cookies and similar technologies to improve website performance and user experience.

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2. How We Use Your Information

We use collected information to:

  • Manage and maintain your membership

  • Process payments, donations, and service requests

  • Provide newsletters and communications

  • Deliver genealogical, heraldic, or chivalric research services

  • Communicate about events, programs, and volunteer opportunities

  • Improve our website and services

  • Maintain records for administrative, historical, or archival purposes

  • Comply with legal and organizational obligations

 

We do not sell or rent your personal information.

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3. How We Share Information

We may share your information with:

  • Payment processors (for secure transactions)

  • Email distribution services (for newsletters and announcements)

  • Event registration platforms (when necessary for attendance)

  • Printers or mail-fulfillment services (for Society publications or membership mailings)

 

We may also disclose information when required by law or when necessary to protect our rights, members, or the public.

 

We do not share genealogical or heraldic submissions without your consent, except as required for evaluation within the Society’s lineage groups or research committees.

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4. Cookies and Tracking Technologies

Our site uses cookies to:

  • Improve loading speed and performance

  • Understand how visitors use the site

  • Enable login functionality for restricted content

 

You may control or disable cookies through your browser settings, though doing so may impact site functionality.

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5. Data Security

We take reasonable administrative, technical, and physical measures to safeguard your information, including secure payment processing and limited access to sensitive records.

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However, no online system can guarantee 100% security.

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6. Data Retention

We retain personal information for as long as necessary to:

  • Maintain membership records

  • Provide requested services

  • Comply with legal or archival obligations

  • Preserve historically relevant Society data

 

You may request removal of certain personal data (see Section 8), subject to legal and archival requirements.

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7. Children’s Privacy

Our website and services are not directed to individuals under 16 years of age, although they are available to them. We do not knowingly collect personal information from children unless provided by a parent or legal guardian.

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8. Your Rights and Choices

Depending on your location, you may have the right to:

  • Access the personal data we hold about you

  • Request corrections or updates

  • Opt out of marketing communications

  • Request deletion of your information (as permitted by law and Society archival policies)

  • Withdraw consent where applicable

 

To exercise any of these rights, contact us at the email below.

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9. External Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those third-party sites.

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10. Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated effective date.

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11. Contact Us

If you have questions about this Privacy Policy or wish to request information changes, please contact us:
 

The Augustan Society, Inc.
Email: info@augustansociety.org
Website: augustansociety.org
Mail: PO Box 771267, Orlando FL 32877-1267

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